MoReq® is a records management specification published by the DLM Forum that describes "modular requirements for records systems". The latest edition of the MoReq® specification is MoReq2010®.
MoReq2010® aims to provide a comprehensive, but simple and easily understood set of requirements for a records system that is intended to be adaptable and applicable to divergent information and business activities, industry sectors and types of organisation. It avoids a “one size fits all” approach to implementing a records management solution by establishing instead a definition of a common set of core services that are shared by many different types of records system, but which are also modular and flexible, allowing them to be incorporated into highly specialised and dedicated applications that might not previously have been acknowledged as records systems.
From the MoReq2010® Purpose and Objective, section 1.2.1, page 12
The MoReq2010® specification was launched at the DLM Forum meeting and AGM held in Budapest in May 2011, and is freely available for download from this page. The specification is of interest to every person and organisation that needs to keep information and records. It contains functional and non-functional requirements for records systems. A records system is an "information system which captures, manages and provides access to records through time” (ISO 15489-1:2001, 3.17).
MoReq2010® was designed to be a very practical specification. It does not specify any particular solution, instead it outlines the essential elements that a records system should have to ensure that records are properly managed, can be accessed at all times, are retained for as long as they are needed and are properly disposed of once the obligatory retention period has expired. An organisation which implements an records system based on the requirements of MoReq2010® can be assured that its records will be properly managed.
MoReq2010® defines the core functionality required of a records system whether it is deployed into a public body, private organisation, or even the third sector. MoReq2010® is a modular specification which means that the specification can be extended to allow for specialised application in different jurisdictions, markets and industry sectors. Each organisation that uses it can incorporate into its records management policies those parts of the specification that are relevant and applicable to the type of organisation and help the organisation to comply to regulatory requirements within its business sector.
A living specification
MoReq® is a living specification under constant development. A new edition of MoReq® (the fourth) will be published in 2014. The original MoReq® specification was published by the DLM Forum and the European Commission in 2001, MoReq2® was published in 2008 and MoReq2010® was published in 2011.
You can get involved with MoReq® in a number of ways:
- Help to promote MoReq® in your workplace or office - see and download the Executive Summary here
- If you are a trainer or consultant you may wish to offer educational services and advice that include the MoReq® specification - see how to Become a MoReq Educator here
- You may wish to promote the MoReq® specification in your native language - you can find translations of MoReq here or learn how to Become a MoReq Translator here
- If you are a supplier of records management products or services then will want to ensure that your solutions are compatible with MoReq® - you can learn more about testing and certification here
- If your organisation is independent and can provide testing or quality assurance services then you may want to consider becoming an accredited MoReq® Test Centre here
Regardless of your line of business you can always join the DLM Forum and become involved in the ongoing MoReq® Work Programme. Get involved and help to define the future direction of MoReq®.